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Contract Specialist III

Design To Delivery Inc (D2DInc) is a minority-owned, woman-owned small business. Founded in 2001 and headquartered in Bethesda, Maryland, D2DInc provides services to public-sector organizations in the areas of acquisition and procurement support, contract administration and closeout, development and administration of small business outreach programs, training, administrative support, and marketing communications materials. Our customers include civilian and defense federal government agencies.

JOB DESCRIPTION

Design To Delivery Inc (D2DInc) is looking for a Contract Specialist to support a government customer in Washington, D.C.

Pre-Award Acquisition Support

The Contract Specialist shall provide advice, recommendations, and document preparation support to multiple disciplined offices in all areas of the acquisition pre-award phase. Acquisition pre-award support includes:

  • SOWs and SOOs. Assist in the research and preparation of draft pre-award statements of objectives (SOOs), statements of work (SOWs), and requirement documents. This requirement includes assisting technical offices and drafting specifications and work statements, providing consultation and recommendations, developing performance measures, and coordinating draft requirement documents. Work Products may include draft SOWs, draft requirement documents, SOOs, and draft specifications.
  • Acquisition Strategy Support. Provide advice and recommend acquisition approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, and prepare draft acquisition plans. Work Products include draft acquisition plans.
  • Cost Estimates. Assist the technical offices in preparing cost estimates. Work Products include draft cost estimates.
  • Market Research and Market Surveys. Assist in market research. Identify potential sources by socio-economic indicators (i.e.: small businesses, small and disadvantaged businesses, large businesses, HubZone businesses, etc.), GSA schedules, Government-wide Agency Contracts (GWAC’s), and other agency contracts. Prepare market surveys and document results of market research.  Support technical office in preparation of small business capability analysis. Work products include draft market research reports.
  • Miscellaneous Pre-Award Documents. Assist in drafting justifications, memorandums, inter-agency agreements, or other necessary contract file documents. Work products include draft justifications, draft memorandums, draft Small Business Administration (SBA) offer letters, draft Memorandums of Understanding (MOUs), draft Inter-Agency Agreements (IAAs) or other necessary draft pre-award contract file documents.
  • Quality Assurance Surveillance Plans (QASP). Assist the technical office in preparing draft quality assurance surveillance plans. Work Products include draft quality assurance surveillance plans.
  • Request for Proposals/Quotes. Prepare draft solicitations, i.e., request for proposals and request for quotes. Provide recommendations on solicitation terms and conditions. Work Products include draft solicitations.
  • Source Selection Evaluation Criteria. Provide assistance in preparation of source selection evaluation criteria and make recommendations as to relative importance of the criteria. Work Products include draft source selection evaluation criteria.
  • Source Selection Plans (SSP). Assist in preparation of source selection plans, technical evaluation plans, and vendor screening plans. The source selection plans should address the roles and responsibilities of all source selection evaluation team members, detail the selection procedures, and the evaluation criteria to be used. Work Products include draft source selection plans, draft technical evaluation plans, and draft vendor screening plans.
  • Source Selection Support. Provide administrative support for source selections to include: assist in consolidating and documenting the Government’s source selection evaluation and decision. Work Products include draft briefing charts, draft award summaries, competitive range determinations, spreadsheets detailing price proposals for all offerors, draft negotiation memorandums (pre and post), draft notifications to unsuccessful offerors, draft technical evaluation reports, draft proposal analysis reports, draft source selection decision memorandums.

Award/Selection

The Contract Specialist shall support government contracting officers and various technical offices in all types of source selections including formal, informal, and vendor screening processes. Sources selection/award support includes:

  • Contract Award Documents. Assist in preparation of draft award and associated documents. Work Products include draft award documents.
  • Contract Award Acquisition Support. The Contract Specialist shall provide advice, recommendations, and documentation support to multiple disciplined offices in all areas of the acquisition award phase.

Post-Award Acquisition Support 

The Contract Specialist shall provide advice, recommendations, and documentation support to multiple disciplined offices in all areas of the acquisition post-award phase. Acquisition post-award support includes the following aspects of contract administration and management:

  • Contract Specialist Modification Support. Provide advice and recommendations on terms and conditions, pricing support, requirements, etc. Work Products include draft contract modification supporting documents.
  • Delivery/Task Order Support. Provide advice and recommendations on terms and conditions, pricing support, requirements, etc. Work Products include draft delivery/task order supporting documents.
  • Invoicing. Assist the Contracting Officer with managing the Contract Specialist  invoicing process, identification and logging invoices, preparation for the COR/COTR, preparation for the CO, preparation for finance, filing and distribution.

QUALIFICATIONS

  • Multiple Award Administration Experience, IT Procurement Experience and Best Value Evaluation Experience strongly preferred; OR 
  • Experience awarding a large volume of task orders
  • 8+ years of experience required with 4 years of contracting experience
  • Bachelor’s degree and at least 24 semester hours among these disciplines: accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management.
  • FAC-C or DAWIA Certification in Contracting strongly preferred
  • Experience should demonstrates practicable knowledge of procurement practices and procedures including Government or commercial purchasing rental, or lease of supplies, and equipment through open-market methods, placement of purchase orders, placement of orders under blanket purchase agreements or under indefinite delivery contracts such as federal supply schedules, or other purchase procedures pertinent to contracting, contract negotiation, administration, or termination functions that included preparing solicitations, contract modifications, or supporting procurement documents, evaluating and reporting on performance of contractors in meeting contract terms.
  • Demonstrated skill in obtaining and analyzing product and price data for contract negotiations, and conducting comparative analysis of vendor terms and/or price quotations with historical data to develop recommendations on vendor selection, terms, or prices.
  • Should be able to effectively communicate with a high volume and variety of people daily.
  • Specialized experience includes negotiating and awarding contracts, contract modifications, and/or subcontracts, developing, preparing, and presenting terms and conditions in bids or proposals related to the awards of contracts, evaluating methods and efficiencies of allocating costs through various types of overhead and general administrative expense, experience leading and/or providing technical advice and assistance to a group of professional employees responsible for the oversight and implementation of contract administration workload to include contract closeout, pricing, negotiations and/or contract modifications.
  • Experience in supplies and service contracts is required; experience in formal source selections and research and development is desired.
  • Experience in clerical or technical support work that primarily consisted of typing, filing, maintaining or verifying records, or other kinds of activities that did not provide appropriate experience as described above does not qualify, whether or not it was performed in a contracting/procurement environment.
  • Detail oriented, excellent grammar, spelling, punctuation, editing, organizational and communications skills. Ability to multitask.
  • Ability to interact professionally with senior staff and senior government officials, exhibiting decorum and discretion at all times.
  • Individual must be self-motivated, a fast learner and able to complete tasks with minimal direction and supervision.

This position is contingent upon contract award.

 

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