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Contract Specialist

Design To Delivery Inc (D2DInc) is a minority-owned, woman-owned small business. Founded in 2001 and headquartered in Bethesda, Maryland, D2DInc provides services to public-sector organizations in the areas of acquisition and procurement support, contract administration and closeout, development and administration of small business outreach programs, training, administrative support, and marketing communications materials. Our customers include civilian and defense federal government agencies.

Design to Delivery Inc is looking for a Contract Specialist to support a government customer in San Antonio, TX.

JOB DESCRIPTION

The Contract Specialist performs contract placement and contract administration duties. Contracts may be solicited and awarded using simplified acquisition or formal contracting procedures. Contracts are primarily for construction, A&E and services. 

Duties to be carried out include, but are not limited to:

  • Assist with procurement actions generally involve high dollar values and require specialized and creative contracting methods
  • As a project team member, must perform acquisition planning to determine the most appropriate contract type, selects the socioeconomic set-aside that supports accomplishment of the government's socioeconomic goals, develop specialized terms and conditions, and establish procurement milestones
  • Conducts market research as required and assist in developing procurements packages
  • Prepare solicitations and Requests for Quotations and all associated documents such as justifications and approvals and determination and findings
  • Assist with solicitations and amendments; and receives, records, and reviews offers
  • Perform cost and/or price analyses
  • Prepare for and participate in negotiations
  • Review documents for fair and reasonable pricing
  • Prepare contracts, purchase orders, and delivery orders with all associated award documents for signature by the Contracting Officer
  • Distribute contracts and orders and maintains official distribution lists
  • Serve as the point of contact with contractors and government officials for daily administration of assigned contracts
  • Maintain contract file documents and prepares routine letters, memoranda, and other documents associated with contract administration
  • Process contract modifications, including obtaining and evaluating contractor proposals, participating in and documenting negotiations, preparing and inputting modifications, and generating all associated documents for signature by the Contracting Officer
  • Process contractor invoices and resolves payment problems
  • Maintain payment records and obtains additional funds as required
  • Review contractor payrolls for compliance with wage determinations and conducts labor interviews
  • Analyzes problems that arise during contract performance and recommends solutions to the Contracting Officer
  • Performs closeout actions and prepares official files for staging

QUALIFICATIONS

  • Must have 24 hours of business credits from an accredited university or college
  • Must have five years of experience in a government contracting office performing contract placement and administration for simplified acquisitions and formal contracts and thorough knowledge of Federal procurement regulations
  • Must be proficient in using all Microsoft Office applications and an electronic procurement contract writing system to generate solicitations, contracts and modifications
  • Must possess excellent oral and written communication skills, with demonstrated capability of dealing with all levels of management personnel, task/project managers and client representatives

This position is contingent upon contract award.

 

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