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Contract Closeout Specialist I


Design To Delivery Inc is looking for a junior Contract Closeout Specialist to support a government customer in Herndon, VA.

Quick Closeout Duties:

The Closeout Specialist shall assist the Contracting Officer with the quick closeout process for various types of Federal contracts with no funding remaining at the time of contract expiration. Support activities include:

  • Preparing files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction
  • Additional support includes making recommendations, and documenting Government closeout actions
  • Work products include draft closeout correspondence to Closeout Specialists, draft closeout reports, draft closeout tracking documentation, and monthly closeout progress reports

Closeout with Remaining Funding Support Duties: 

The Closeout Specialist shall provide assistance to the government customer in closing out contracts with remaining funding. Closeout support activities include, but are not limited to: 

  • Verification that all invoices have been submitted and paid before closing an order
  • Obtaining concurrences for closeout from the COR and vendor; drafting modifications for the Contracting Officer’s approval and signature to de-obligate excess funds
  • Entering correct information into internal and external financial and business management systems and applications (i.e FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders
  • Providing monthly reports of closeout activities. Work products include draft modifications and monthly closeout progress reports


  • High School Diploma; Associates degree and at least one year of relevant experience preferred
  • 1 year of closeout or contracting experience required
  • Knowledge of FAR and DFARS
  • Working knowledge and essential skills in standard business office software programs and general office related technologies and equipment and at least one year administrative experience
  • Skill in performing trainee and developmental assignments and learning substantive contract-related work with ability to follow a written process
  • Knowledge and skills to draw conclusions and make recommendations by analyzing facts and making comparisons
  • Knowledge of business arithmetic sufficient to demonstrate proficiency in required skill
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